Manager's Meeting will be held on Monday July 28 at 7:00 pm at RMF Headquarters.

Welcome to Regina Minor Football and thank you in advance for volunteering your time to manage your team.  Without volunteers such as yourself, our league would not be able to run. We hope that this manual provides you with an overview of the football season, gives you an idea of what to expect as a Team Manager and becomes a good point of reference. 

There are 2 main email contacts for RMF:

This email address is being protected from spambots. You need JavaScript enabled to view it.  This is for all Team Personnel registrations & documentation, general questions from Managers

Contact are Kelly Antonini and Tess Sisco - Tess handles Team Linkt 

Len Antonini, Executive Director  This email address is being protected from spambots. You need JavaScript enabled to view it.   schedule issues, payments, player movements, rosters, etc.

 The primary method of communication between the office and Team Managers will be email, so please be sure we have an email address for you that you check daily. 

Team Managers Info Form 

RMF Contact List

Team Managers are very important to a successful Season and serve as a liaison between the parents and the League and also assist the Head Coaches with off-field activities and administration.

We have detailed below some of the responsibilities and duties of a Team Manager and have attached all documents for your use. 

1.  TEAM PERSONNEL REQUIREMENTS

RMF requires a Team Personnel Information Sheet listing all persons associated with your team this year.  This form should have been submitted by your Head Coach by July 5, 2024.

Anyone involved in your team operations must fulfill these 6 RMF requirements:

  • They must be registered with the RMF office through Team Linkt asap (Deadline: July 4, 2025)
  • They must have a valid Criminal Record Check (CRC) with Vulnerable Sector dated 2023, 2024 or 2025.
  • They must have completed Safe Contact Training or Safe Contact Refresher
  • They must complete and submit a Self-Disclosure Form
  • All Coaches are required to take “Respect in Sport for Activity Leaders" online
  • One Coach and Manager or Trainer per RMF team must take Making Headway in Football online.
  • Managers and Trainers need Making Headway in Football, CRC and Self-Disclosure

The following forms explain in further detail these requirements.

2. TEAM FEES AND BUDGET

a) Team Fees:

A team budget should be set based on the decisions made by the Parents regarding what extras they are willing to pay for (remembering that it is all optional). There will be some incidental team needs such as ice packs, tape, pro wrap, etc.  Please keep in mind that the financial situation is not the same for all families.  Team fees should be kept to a minimum.

b) Team Account:

  • We strongly suggest that a team account is set up to allow for transparent accounting of funds. All monies collected must be accounted for.  A detailed financial statement should be kept up to date and available upon request. 
  • Sample Financial Statement                      
  • Bank Letter

3. REGISTRATION/WEIGH IN WEEK

At the Manager's meeting you will receive a copy of your team roster. The roster will show the players who are required to provide ID (for proof of age) as well as the balance owing on registration fees for the season. ALL players must be weighed. You must advise the parents as soon as possible of the date and time for the Team Registration and if they owe fees and/or need to provide ID.   

Your assigned date and time is listed on the Registration/Weigh In Schedule,  Registration/Weigh In Information

Please have your team at the RMF office at 200 E Assiniboine Avenue (Leibel Field) at least 15 minutes prior to your assigned time.  Line them up in the order they appear on your roster. Players should be dressed in shorts and a t-shirt. Confirm with each player that they have their registration payment and ID in their hands.

Payment for Remaining Fees:  

Parents will receive an invoice through Team Linkt on July 30th showing balance of fees owed. It is preferred that players bring cash or cheques on their designated Registration/Weigh in Night.  They can also pre-pay by the following methods:

  •   E-Transfer to This email address is being protected from spambots. You need JavaScript enabled to view it. (indicate player name and Team)
  •   On the Link provided in the Team Linkt invoice

Note any pre-payment of fees must be made before August 9th so we can update our records.

Cheques should be made payable to RMF.   Post-dated cheques are not accepted. 

2025 Registration and Division Fees

ID: Acceptable forms of ID include birth certificate, provincial health card, passport or government ID. (copies accepted)

Weigh In: All players need to weigh in regardless of the Division they play in.  

Regina Minor Football Weigh In Policy - All Coaches and Managers should review this Policy.  If you have any questions before your registration date please contact us.

Review the Registration/Weigh-In Information Document to ensure you understand the procedures. All players must complete their registration and weigh in. There are no exceptions, so ensure your parents understand that if their son/daughter misses the team’s scheduled weigh-in, they must make it to one of the alternate dates and cannot play until they have completed their registration requirements.

Once they come in and complete their registration the player will receive a slip indicating they are eligible to play.  We will advise them to give this to the Manager.  

Only coaches, managers and players are allowed into the office for the Registration/Weigh In.  Make sure you Head Coach attends with the team.

 4. EQUIPMENT

a) Distribution

Our Equipment Manager is Tyler Hogan 306-540-9161   This email address is being protected from spambots. You need JavaScript enabled to view it.

Coaches may or may not have their team’s equipment and paperwork from Tyler and distributed to the players. It is recommended that the team manager assist in the distribution, tracking and return of players equipment. The helmet, shoulder pads, jersey, game pants and chinstrap are for the player’s use for the season only. 

IMPORTANT:  Please bring the Team Equipment Distribution record sheet to Registration Night. 

b) Exchanging Equipment

Please review the Equipment Room Schedule below and note the dates/times and procedures for equipment exchanges. 

Note:  The only people who can make exchanges in the Equipment Room are the coaches or managers – NO PARENTS.  If you are making equipment exchanges, you MUST have your master list with you to allow the list to be amended. 

It is recommended that you have a mid-season audit of the team’s equipment.  This can be done in 15 minutes at a team practice. 

c) Returns 

At the end of the season, collect clean game day uniforms (jersey and pants) and RMF equipment.  Tyler, Our Equipment Manager, will contact each team at the end of the season to arrange for the return of equipment.  If you are having difficulties collecting equipment back from any of your players, inform the office as soon as possible so that it can be dealt with in a timely manner.

5. PLAYER MOVEMENTS

If a player quits, a release form needs to be completed by the coach and signed by both coach and parent.  Email the office This email address is being protected from spambots. You need JavaScript enabled to view it. as soon as this happens, then complete the form and submit it to the office, making sure to note the date the player quits.  If the parents are inquiring about a refund, they must provide a written request to the office (email is fine). If a player quits, be sure to collect the equipment back from them as soon as possible to avoid lost equipment. 

6. INJURY REPORTS

An Injury Report should be completed for injuries that take place at practices and games.  During games this report will be completed by the game officials.   Any injurIes at practice should be recorded by the Manager and/or Coach. These reports are used for statistical purposes and can be handed in at the Game Day Timekeeper’s table at Leibel Field.   

Please Note:  An “injury” is considered to be any incident that causes the player to sit out or miss a practice or game.  

Another great tool is the "Concussion Ed" App which is available on the App Store

Insurance and Ambulance

If a player is injured and requires an ambulance, dental or medical attention, RMF must be contacted immediately so an insurance claim can be filed.  This needs to be done within 30 days of the injury taking place.  A claim must be made through the parent’s insurance company first.  If the parent has no coverage, or only partial coverage, a claim form through our insurance company can be made. 

It is recommended that the manager keep an Emergency Contact / Medical Information Form for each player. 

7. GAME DAY

a) Roster

Your Head Coach is responsible for completing the Coaches Game Sheet.  It must be filled out completely, signed and handed into the Game Day Person before each game.  You must list the players numerically and all players must be accounted for. Coaches must also indicate how they are rotating the extra players into the Game (See Fair Play Policy)  Teams will receive a supply at Registration Night and extra Game sheets can be obtained from the Game Day Staff at Leibel Field.  They can also be done electronically, but you will need to bring 3 copies to the Game with you. 

Mighty Mites Teams also need to provide a game sheet for each game they play on their respective Saturday or Sunday.  

All registered Team Personnel must be listed on the Roster. Anyone not on the list is not allowed on the Bench, Press Box or at practice.

More information on completion of the roster (indicating rotation of all players) is available in the Coaches Manual.

       Coaches Game Sheet    Coaches Game Sheet Excel

b) Parent Volunteers: 

Visiting Team Game Day Requirements:  When you are the visiting team you require 3 people to do the yardsticks on the sidelines. They can check in with the Field Supervisor at the Overhead Door in the Equipment Room prior to the start of the game for any instruction.

50-50's - RMF will be providing 50-50 sellers so no need to schedule parents.  

8. OUT OF TOWN TRAVEL

Regina Minor Football will arrange a bus for transportation to Yorkton for games.  THERE IS NO ADDITIONAL COST FOR THE BUS.  You will receive notification of the pick-up location by the office (time and location are predetermined and cannot be changed).  You may wish to have the athletes bring food along or arrange a place ahead of time for them to eat at your destination.  Some teams opt to have a volunteer who brings food and water for the entire team – this would be determined at the beginning of the season at the Parents Meeting and the expense should be included as part of the additional fees decided upon by the team.  If a post-game meal is planned out of town, the bus drivers will allow for a later departure home.

9. PICTURES

Teams will be responsible to organize their own team photos.  Regina Minor Football does not have an official photographer.  Photographers hired by an individual team will not be allowed on the sidelines or the players’ side of the field without a field pass (available from the office).  PARENTS AND SPECTATORS ARE NOT ALLOWED ON THE SIDELINES AT ANY TIME.

10. RAIN OUT POLICY

During rainy weather practices may be cancelled. The City of Regina will post this information on their website www.regina.ca. On main page under Parks, Recreation & Culture, click on Recreation Facilities then on the left hand side click on Athletic Field and Ball Diamond Status. The site is updated weekdays by 2:00 pm and by 7:30 am on weekends. You are responsible for monitoring the situation and informing your players and parents  In case of a cancellation once games are re-scheduled they cannot be changed. If practices are cancelled teams are not allowed to practice on the green spaces. The City of Regina monitors fields when they cancel games or practices. Teams caught practicing could lose their permit for their green space.

11. MIGHTY MITES

12. POLICY AND RULES 

Please make sure you read the documents and understand them – you will probably be able to answer most of your parents questions. Take a look at the Coaches Manual as well, there may be info there that will be helpful. The more knowledge you have the better.

Player info letter sent out in June – review with parents

Thanks and have a great season.